Police Officer

Staff - Enforcement Process Clerk

Police Staff
Fixed Term Contract
Full Time
Collaboration Units EMCJS
Wellingborough, Darby House - NN8 6GS
Staff - Scale 3 - Range

£21,432 - £22,677


22/12/2022, 23:55


JOB TITLE:                                              Enforcement Process Clerk                                   

SCALE:                                                    Scale 3


SUPERVISION AND CONTROL:                 Enforcement Process Supervisor


PLACE OF WORK:                                    Justice Department





To process all categories of Fixed Penalty Notices and Penalty Notices for Disorder, from initial receipt of documentation to final conclusion of police action.


Prepare prosecution files including; laying of information, issue of summons and adminstration of Crown Prosecution Service Upgrades, ensuring that cases in the Criminal Justice System may be progressed effectively.


Update all interested parties as to the progress of the case; inform victims and offenders on the outcome of the case





  1. To maintain computerised records of all Fixed Penalty Notices/Penalty Notices for Disorder/HORT (check/offence)/VDRS tickets, undertaking the administration of enquiries, updating both internal and external computer systems as required.  


  1. Provide a high level of customer service via all communication channels, both internally and externally, ensuring all enquiries are dealt with in a timely and professional manner, including those of a sensitive nature.


  1. Administer summary file preparation, including the processing of Safer Roads files, reviewing evidence, booking Court dates and issuing Summons/Postal Requisitions.  Ensure advanced information packs are provided to the Defendant where necessary.


  1. Use of the Police National Computer and authorised Intelligence Systems for offence investigation and evaluation, escalating to the Officer in Case if necessary.


  1. Receive and document driving licences, relating to all Fixed Penalty Notices. Ensuring all documents are sent secure and auditable to the Magistrates Court


  1. Ensure that specified files are forwarded to the Magistrates’ Clerks Office and all non-specified files are dispatched to the Crown Prosecution Service.


  1. Process diversion offers, working in partnership with course providers from external agencies, ensuring all adequate checks are completed.


  1. Process incoming Crown Prosecution Service upgrade requests, completing low level enquiries or tasking full upgrades to the relevant Case Builder.


  1. Undertake the administration of Statutory Declarations, Appeals, Re-opens and Disqualifications as directed.


  1. Result all completed cases, processing all outstanding correspondence and informing necessary parties of the Court result as required.




The job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which the post holder will be required to work.  In the interests of effective working and major tasks may be reviewed from time to time to reflect changing needs and circumstances.  Such reviews and other consequential changes will be carried out in consultation with the post holder.  The post holder will be also required to carry out such other duties as may be determined from time to time to be within the general scope of the post.




The appointment will be subject to the conditions of service of the Police Staff Council.


The annual leave entitlement is 23 days (pro rata) with a further 5 days after 5 years continuous service.


Why work for Northamptonshire Police?

Northamptonshire Police has gained a reputation as a pioneering and innovative force, responsible for policing a large diverse, multi-cultural population.

If you are looking for a fresh challenge which offers a genuine opportunity to make a real difference to people’s lives, variety and the chance to broaden your experience, then Northamptonshire Police is the force for you.

Equality, diversity and inclusion

Northamptonshire Police are committed to equality, diversity and inclusion.

We are working hard to increase diversity and inclusion within the Constabulary, where communities are under-represented, including those from Black, Asian and Minority Ethnic communities, people of all ages, abilities, faiths, religions and gender, LGBT communities and those from other disadvantaged or marginalised backgrounds, who share our values and wish to make a difference to the communities we serve.

All applications will be treated on merit, based on the evidence provided in your application and suitability for the role you have applied for.

Flexible working

All requests for flexible working patterns will be considered and will be dependent on the role.

Recruitment and Selection Policy

Internal applicants who are at risk of redundancy or in need of redeployment and pass the selection process, will be offered the role over the remaining internal and external applicants.

Internal applicants must have line manager support prior to proceeding with an application.

Police Barred and Advisory lists

Individuals placed on the Police Barred and Advisory lists will not be considered for employment by the police for a minimum of 5 years from the date of listing in the case of gross misconduct, or 3 years from the date of listing in the case of poor performance.

Vetting and safeguarding

Northamptonshire Police are committed to safeguarding and operate safer recruitment processes, to ensure a police service that employees are proud to work for because they feel safe, valued and part of a happy and supportive work environment. All employees and volunteers therefore will be subject to background checks including vetting and references.

Please note, you will require the following detail to complete this application form; NI Number, ID detail, address information, referee information, full employment history including dates and any qualifications you may have attained.  You may also be requested to provide photos of any visible tattoos you have. The application system only remains active on a single page for a period of 60 minutes. Please therefore ensure you allow time to complete this fully as part complete pages will not be saved.  

This vacancy is closed to applications.